HIM Birth Registrar

Department: Health Information Management 

Status: Full-Time 

Shift: Monday - Friday 8am-4:30pm, Onsite in St.Petersburg, FL 

At Orlando Health, we are ordinary people with extraordinary individuality, working together to bring help, healing and hope to those we serve. By daily embodying our over 100-year legacy, we reinforce our reputation as a trusted and respected healthcare organization that delivers professional and compassionate care to our patients, families and communities. Through our award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities, our 27,000+ team members serve communities that span Florida’s east to west coasts and beyond.

ORLANDO HEALTH - BENEFITS & PERKS:

All Inclusive Benefits (start day one)

• Student loan repayment, tuition reimbursement, FREE college education programs, retirement savings, paid paternity leave, fertility benefits, back up elder and childcare, pet insurance, PTO/Holidays, and more for full time and part time employees.

Forbes Recognizes Orlando Health as a Best-In-State Employer

• Forbes has named Orlando Health as one of America's Best-In-State Employers for 2024. Orlando Health is the top healthcare organization in the Metro Orlando area to make the prestigious list. "We are proud to be named once again as a best place to work," said Karen Frenier, VP (HR). "This achievement reflects our positive culture and efforts to ensure that all team members feel respected, supported and valued.

Employee-centric

• Orlando Health has been selected as one of the “Best Places to Work in Healthcare” by Modern Healthcare

Position Overview 

Health Information Management (HIM) Birth Registrar responsibilities include assisting with training new team members, birth certificate quality audits, management of birth certificate process. The responsibilities include completing the legal birth certificate for all babies born at affiliated Orlando Health facilities.

Essential Functions
• Understands and applies patient-level registration, update demographic information, and register discharged newborn.
• Assists with training and education of new team members.
• Assigns and distribute work among Birth Registrars.
• Assists HIM Management team with the quality assurance audits when needed.
• Acts as Notary Public witnessing signatures and certifying legal documents.
• Prepares, abstracts, and verifies birth log of the mother and newborn information from the medical record.
• Reviews Comprehensive Health Records for the background history of the parent/legal guardian and infant to complete Birth Certificate Questionnaire (BCQ).
• Assists parents with completing the Birth Certificate Correction/Paternity Amendment form when needed.
• Completes telephone interview with parent(s)/legal guardian(s) in timely and efficient manner; coordinate availability of Orlando Health’s Foreign Language interpreters for parent(s)/legal guardian(s) translation.
• Visits parents with completed birth certificate forms and informational packets for parents to review and sign.
• Confirms with non-legally married parents/legal guardians, the Acknowledgement of Paternity (AOP) forms have proper signatures and proper dates.
• Ensures birth information for the legal birth certificate are entered into the State of Florida’s Electronic Vital Registry System and are precise and complete.
• Completes all birth certificates and adjoining paperwork in a timely and efficient manner.
• Reviews birth certificates against paternity paperwork, when applied, to assure diligence.
• Reviews and proofreads birth certificate prior to sending them out to state registrar within the five-day deadline.
• Assists parent(s) completing the process for non-viable certificate.
• Updates baby’s name given by parent(s)/legal guardian(s) in the Comprehensive Health Record within timely manner.
• Screens patients for the Healthy Start Program.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions
• Maintains knowledge of key operational data systems and organizational workflows.
• Communicates cooperatively and constructively with physicians, patients, guests, and all other members of the healthcare team demonstrating excellent interpersonal, oral, written, and organizational skills.
• Possess excellent customer service skills.
• Maintains positive behaviors and adapt to a changing environment.
• Maintains knowledge of clerical and demographic information in order to reason and solve problems.

Education/Training
• High school diploma or equivalent education.
• Computer literacy and keyboarding skills required.

Licensure/Certification
None.

Experience
• One year Health Information Management or customer service experience.
• Excellent communication skills.
• Excellent typing skills.